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How to make your Google Calendar private: A step-by-step guide

New to using Google Calendar? Here’s a step-by-step guide that will help you set your Google Calendar to private and share it with select users.

Highlights

  • Users can set their Google Calendar visibility to Public or Private.
  • Setting Google Calendar to public will make it visible to everyone.
  • Users can also give their Google Calendar access to select users.
Google Calendar

Image: Google Calendar



Whether you are using Google Calendar for your personal use or as a part of your organisation’s work tools, it helps to know how you can use the service effectively to your advantage. This not only includes managing your meetings but also the privacy settings for individual calendar entries and the entire calendar. So, if you are new to using Google Calendar, here is a step-by-step guide that will help you set your calendar to private so that no everyone can see what you are up to in a day. Also Read - Google's parent company Alphabet set to lay off 10K employees: Report

In addition to this, we have shared a guide that will help you share particular calendar entries with select contacts. Also Read - How to hide Memories in Google Photos

How to set your Google Calendar to Private

Step 1: Open Google Calendar on your personal computer. Also Read - Google rolls out Material You toggle to Docs, Sheets, Slides

Step 2: Click on the ‘My calendars’ section that appears on the left side of the screen.

Step 3: Now, hover your cursor over the Calendar that you want to edit sharing settings for and then click the three dots in the upper-right corner of the selected calendar.

Step 4: Now, click ‘Settings and sharing’ option.

Step 5: Now go to the ‘Access permissions for events’ in the left column.

Step 6: Uncheck the ‘Make available to public’ if it is checked.

How to share your Google Calendar with specific people

Step 1: Open Google Calendar on your personal computer.

Step 2: On the left side, find the ‘My calendars’ section and then click the Down arrow to expand it.

Step 3: Now, hover over the calendar you want to share, and click the More button.

Step 4: Now click the ‘Settings and sharing’ option.

Step 5: Next, go to the ‘Share with specific people’ option and the click ‘Add People’ option.

Step 6: Now, add a person’s email address. Alternatively, you can also add Google group’s email address.

Step 7: Use the drop-down menu to adjust their permission settings.

Step 8: Click the Send button.

On doing so, the recipient will need to click the emailed link to add the calendar to their list. Once they do so, they will be able to access your Google Calendar entry.

It is worth noting that while Google Calendar is available on both Android and iOS via its mobile app, the customisation settings for the service are available only on the desktop app.

  • Published Date: November 7, 2022 2:06 PM IST
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