comscore How to archive emails in Microsoft Outlook: A step-by-step guide
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Microsoft Outlook hacks: How to archive emails in Outlook

Want to archive emails in Microsoft Outlook, but don't know how? Then here's a step-by-step guide for you.

  • Updated: July 4, 2022 3:02 PM IST
Microsoft Outlook Image

Image: Pixabay


Archiving emails is a fairly common feature that is available in almost all emailing service. It lets users move their emails to a separate folder that is different from the inbox. While, on one hand, it declutters the Inbox, on the other hand, it helps users hide or save their emails for a rainy day should they ever need them again. Also Read - Blizzard cancels World of Warcraft mobile game: Report

So, if you are new to Microsoft Outlook, here is a step-by-step guide of how you can archive emails in Microsoft Outlook: Also Read - Microsoft brings Outlook to budget Android smartphones with Outlook Lite app

How to archive emails in Outlook via web

Step 1- Open Outlook.com and log in to your email account. Also Read - Google, Meta, Apple, Spotify and more: Why tech companies are slowing down hiring

Step 2- Click the folder on the left where the emails are located.

Step 3- Select the emails you want to archive from the right pane.

Step 4- Click the option Archive in the top menu bar.

How to archive emails in Outlook automatically

Step 1- Open Outlook app on your desktop.

Step 2- Click File at the top, and select Options from the left sidebar.

Step 3- Click the Advanced option on the left side.

Step 4- Under Auto Archive on the right pane, click the Auto Archive Settings button.

Step 5- Tick Run Auto Archive every n days option at the top and specify how often to run Auto Archive.

Step 6- In the Default folder settings for archiving section, select when an item should be archived.

Step 7- Click Browse and select the destination folder for your archive file. You only need to do this if you don’t like the default folder.

Step 8- Click OK in the bottom to save your changes.

How to archive emails in Outlook manually

Step 1- Open Outlook on your desktop.

Step 2- Click File option in the top-left corner of Outlook’s desktop app.

Step 3- Select the Info tab on the left.

Step 4- Click the down arrow icon for Tools and select Clean Up Old Items.

Step 5- A dialog box will appear.

Step 6- Click the Archive this folder and all subfolders option, and choose the folder you want to archive.

Step 7- Choose the age of your items using the calendar option under Archive items older than.

Step 8- Click Browse and choose the folder where you want to save your Outlook archive file.

Step 9- Click OK at the bottom.

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  • Published Date: July 4, 2022 3:00 PM IST
  • Updated Date: July 4, 2022 3:02 PM IST



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