Google has announced a number of new updates to its Google Vault product including a number of improvements. For the uninitiated who are hearing this name for the first time, Google Vault is a product that helps the IT administrators of a company to manage, retain, search, and export all the emails of that organization. The latest round of updates includes improvements to email search, ability to set retention policy when it comes to Hangouts Meet recordings, files in Google Drive trash, and simpler exports when it comes to Hangout Chat.
The company posted a blog post detailing all these updates including the rollout details of all there changes. All these updates will be available for the Business, Enterprise, and Education edition of G Suite along with users who have the Google Vault add-on. The updates will gradually roll out for all the eligible users over the course of next two weeks and they will be available for IT administrators in-charge of G Suite setup. Diving into the details of the updates, before this update, the retention of the recordings of Hangouts Meets was depended on the retention rules of Google Device. This update separates Hangouts Meet data from Google Drive so that IT administrators can set custom rules for Hangouts Meets.
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This update also allows IT administrators to set custom rules for retaining the Google Drive files that have been removed to the trash folder. This allows for more control on retaining the files that G Suite users have deleted in the organization which is separate from the active files in Google Drives of the users and their teams.
The company is also rolling out improvements to search to make it more transparent when IT administrators have to search the entire domain including the option All Accounts for search. The search will also show an indicator of progress along with the time that has passed since the beginning of the search. Administrators can also cancel the search or follow up with a new query in a new tab. Other improvements include the ability for administrators to see the total time it took for the search to complete, and Gmail specific improvements including the total number of accounts searched and the number of accounts searched per second.
Other improvements include easier exports when it came to Hangouts Chat including a far less number of files during the export instead of one file per conversation. This comes right after Google announced the launch of its redesigned Accounts hub for Android.